Title
Enterprise License Agreement for GIS Mapping - Amendment (Ordinance S-50245)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 148203 with Environmental Systems Research Institute to provide additional contract term and funding for the Geographic Information Systems Mapping Enterprise License Agreement for Information Technology Services Department in support of various departments. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $7,015,000.
Report
Summary
The Contract 148203 with Environmental Systems Research Institute (ESRI) provides Geographic Information Systems (GIS) software Enterprise License Agreement (ELA) and professional services under the ESRI Enterprise Advantage program used by the Information Technology Services, Aviation, Fire, Police, Street Transportation, Planning & Development, Water Services, Public Transit, and other offices and departments. This contract provides benefits, value, and substantial cost savings to City departments. These benefits include: a lower cost-per-unit for licensed software, substantially reduced administrative and procurement expenses, premium support and software maintenance, and provide the flexibility to deploy software and professional services when and where needed.
The ELA provides City GIS users with unlimited access to ESRI products identified in the agreement, including maintenance on all software for the term of the agreement. The ability to utilize this contract allows Information Technology Services Department to support departmental engagements, and obtain professional services, which will help avoid disruption to critical projects and initiatives. ESRI software products are currently used in public facing applications which includes the City Manager’s Dashboard and Open Data site. ESRI professional services are being used to assist departments with their GIS product creation and business operations.
The ESRI Enterprise Advantage program provide professional services to accomplish the identified department GIS project goals that are currently underway and planned. Departments are empowered to generate applications, maps, dashboards, field location awareness, and then manage this geospatial content, hosted by the Information Technology Services Department. Engagements currently underway or upcoming include: Water Services' Utility Network (UN) Planning, Analysis and Implementation, Aviation airfield inspections, Street Transportation’s maintenance of centerlines and monumentation, Police compliance and oversight dashboard, and Phase II City Manager’s Performance Dashboard, Neighborhood Services Tidemark updates, Parks and Recreation archaeology mapping, Environmental Programs water project mapping, and many more.
Contract Term
Upon approval the contract will be extended through July 29, 2027.
Financial Impact
Upon approval of $7,015,000 in additional funds, the revised aggregate value of the contract will not exceed $11,105,450. Funds are available in the various department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Enterprise License Agreement for GIS Mapping Contract 148203 (Ordinance S-44741) on June 6, 2018;
• Enterprise License Agreement for GIS Mapping Contract 148203 amendment (Ordinance S-47794) on July 1, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information Technology Services Department.