Title
Recommend Award of Streetlight Maintenance, Design, and Construction Services to Power Tech Contracting (Ordinance S-45231)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Power Tech Contracting for streetlight maintenance, design, and construction services for the Street Transportation Department in an amount not to exceed $6,922,425 over a five-year period. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City of Phoenix has approximately 97,000 streetlight fixtures. This contract is for a variety of streetlight maintenance, design, and construction services to be performed on an as-needed basis within the public right-of-way. The contractor will provide all required material, equipment, transportation and services necessary for the complete installation, operation and maintenance of approximately 93,000 LED fixtures and an additional 3,600 decorative and speciality fixtures. The maintenance of LED luminaries installed on City traffic signal poles and under warranty is not included as part of this contract. The contractor will also be responsible for managing a call center to respond to resident requests related to streetlight outages, and maintaining accurate service records.
The Street Transportation Department is in the midst of a comprehensive LED streetlight conversion project, which will soon be complete. The LED fixtures are under warranty and any maintenance issues related to them will be the responsibility of the LED streetlight conversion vendor. However, additional streetlight maintenance related responses to downed poles and maintenance of poles, mast arms, conduit and other material associated with streetlights will fall under this contract. Power Tech Contracting, as the City's contractor for maintenance, design, and construction services, is proposed to fulfill this role based on the competitive procurement process outlined below.
Procurement Information
In accordance with Administrative Regulation 3.10, the Street Transportation Department conducted a Request for Proposal (RFP) procurement process. The RFP was issued on Aug. 23, 2018. Proposals were received from three firms. The selection committee thoroughly reviewed and scored all proposals and reached consensus in recommending award of the contract to Power Tech Contracting as the successful proposer.
The final scores were as follows (out of 150 possible points):
Power Tech Contracting: 128
Ameresco, Inc: 111
Fluoresco Services, LC: 105
Contract Term
The contract term will be for a three-year period starting Jan. 1, 2019, and ending Dec. 31, 2021. Provisions of the contract include an option to extend the term up to two years, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value for five years will not exceed $6,922,425. Funds are available in the Street Transportation Department's budget. As part of the LED streetlight conversion project, the Street Transportation Department anticipates streetlight maintenance savings, which will ramp up as the LED streetlight conversion project nears completion.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.