Title
Radiator Repair and Re-Core Services - Contract Recommendation (Ordinance S-45328)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Colby Welding and Radiator, Inc. and Serck Services, Inc., dba Serck Radiator Mesa, to provide radiator repair and re-core services to the Public Works Department. This contract will have a total aggregate amount of $375,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Public Works is responsible for the safe and reliable operation of 7,300 vehicles and equipment. Radiators that are in good working order are crucial to the continuous operation of vehicles needed to provide Citywide services. Radiator malfunction may cause extensive damage to other aspects of a unit's engine compartment. The maintenance and repair services utilized under this contract will also allow the Public Works Department the flexibility to repair or re-core radiators rather than purchase expensive replacements, thereby creating significant cost savings to supported departments.
Procurement Information
Invitation for Bid 19-FSD-029 was conducted in accordance with Administrative Regulation 3.10. Four groups were included for bid with a grand total being used for bid evaluation: Group I - Equipment up to one and one-half tons; Group II - Equipment over one and one-half tons (solder and/or crimp process); Group III - Equipment over one and one half tons (bolt-on tanks and headers); and Group IV - Miscellaneous labor rate. Two bids were received for all four groups, with both bids being recommended due to volume of work requested.
Serck Radiator Mesa
Group I - $175
Group II - $219
Group III - $319
Group IV - $35
Colby Welding and Radiator, Inc.
Group I - $305
Group II - $415
Group III - $470
Group IV - $55
Contract Term
The initial one year contract term shall begin on or about Feb. 1, 2019, with four option years to extend in increments of up to one year, for a total contract option term of five years.
Financial Impact
This contract will have an initial estimated annual expenditure of $80,000, with a total aggregate amount not to exceed $375,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.