Title
Citywide Fence Supply and Service - Requirements Contract - IFB 18-207 - Amendment (Ordinance S-49223)
Description
Request to authorize the City Manager, or his designee to allow additional expenditures under contracts 147320 with Western Fence Co., Inc.; 147321 with Phoenix Fence Company; and 147322 with LP Steel Industries, LLC. for the purchase of fencing supplies and services related to installation, repair, and replacement of chain-link, block, and ornamental fencing, gates, and fencing rental for Citywide use. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $942,000.
Report
Summary
This contract will provide fencing that is routinely used to secure City facilities from vandalism and theft. The contracts are also used to secure and mitigate risk at City-operated construction sites and have been amended to include fencing for the Gated Alley Program. Fire, Parks and Recreation, and Public Works departments have been identified as the primary departmental users of this contract.
Additional funds are needed due to higher than anticipated usage of these contracts and anticipated spend for the Gated Alley Program.
Contract Term
The contract term remains unchanged, ending on April 30, 2023.
Financial Impact
Upon approval of $942,000 in additional funds, the revised aggregate value of the contract will not exceed $6,477,000. Funds are available in the various department budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Citywide Fence Supply and Services Contracts 147320, 147321, and 147322 (Ordinance S-44486) on April 18, 2018;
• Increase Expenditure Authority for Citywide Fence Supply and Services Contracts 147320, 147321, and 147322 (Ordinance S-46556) on May 6, 2020;
• Fence Supply and Services Contracts 147320, 147321, and 147322 (Ordinance S-47987) on Oct. 6, 2021.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.