Title
Phoenix Sky Harbor International Airport West Air Cargo Reconstruction - Engineering Services - AV06000026 FAA (Ordinance S-48073)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Trace Consulting, LLC, to provide Engineering Services that include project management, design, and possible construction administration and inspection services for the Phoenix Sky Harbor International Airport West Air Cargo Reconstruction project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2,046,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide a complete reconstruction of the West Air Cargo Apron at Phoenix Sky Harbor International Airport (PSHIA) in accordance with the Aviation Capital Improvement Management Plan, the Airside Pavement Assessment Program, and the most current Federal Aviation Administration (FAA) Advisory Circulars. This project is necessary because the West Cargo Apron has been scheduled for remediation since originally identified on PSHIA Airfield Pavement Management Program with a “poor” Pavement Condition Index rating. Airport maintenance staff have completed repairs and replacements over the useful life to keep operations open, but a reconstruction is needed to facilitate ongoing and growing cargo operations at PSHIA. The project will optimize drainage and address existing drainage structures, along with minor utilities, lighting, and striping work.
Trace Consulting, LLC’s services include, but are not limited to: coordinate with all City departments and aviation sections; perform environmental services requirements, archeological review, and geotechnical engineering investigation; design new hot mix asphalt concrete per FAA requirements; design airport service roads and traffic controls; investigate the needs for replacing markings, signage, airfield lighting, and utility conflicts; perform a project-wide survey to confirm existing surface and structure elevation conditions; update drainage plans, electrical plans, and airside barricade plan and service road detours; perform and provide documentation for FAA and Airport Improvement Program grant compliance; provide cost estimates and package the project to be constructed in different phases per grant allocations; provide possible construction administration and inspection services; and other tasks as assigned for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Arizona Revised Statutes (A.R.S.) 34-603. In accordance with A.R.S. 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement has been awarded. Three firms submitted proposals and are listed below.
Selected Firm:
Rank 1: Trace Consulting, LLC
Additional Proposers:
Rank 2: Stantec Consulting Services, Inc.
Rank 3: C&S Engineers, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement before the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Trace Consulting, LLC will not exceed $2,046,000, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates grant funding for this project. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.