Title
LeadsOnline Contract - RFA-25-0708 - Request for Award (Ordinance S-52459) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with LeadsOnline, LLC to provide the Real Time Crime Investigation System for the Phoenix Police Department. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,740,000.
Report
Summary
This contract will provide a technological service utilized to track and collect transaction fees from pawnshops and second-hand dealers. The software's data collection and reporting applications assist with new and on-going investigations. The Phoenix Police Department's Pawnshop Detail utilizes the service to assist in numerous investigations and recover hundreds of thousands of dollars in stolen property for victims each year.
In addition to tracking and collecting transaction fees, the Pawnshop Detail receives monthly regulatory fees that result in approximately $850,000 revenue dollars each year from dealer transactions.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. The Phoenix Police Department's Pawnshop Detail utilizes the LeadsOnline web-based service to collect and manage transactional reporting from pawnshops and second-hand dealers, which in turn is transmitted to the Maricopa County Sheriff's Office (MCSO) as required by Arizona Revised Statute 44-1625 and City Ordinance 19-40.
Contract Term
The contract will begin on or about February 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $1,740,000 for the five-year aggregate term. Funding is available in the Phoenix Police Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.