Title
Wastewater Facilities Process Control Improvements - Job Order Contract - 4108JOC152 (Ordinance S-43350)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Felix Construction Company (Coolidge, Ariz.) and Ludvik Electric Co. (Phoenix) to provide Wastewater Facilities Process Control Improvements Job Order Contracting (JOC) services and to execute contract options as necessary. Further, request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Job Order Contracts (JOC) will be used on an as-needed basis to provide general construction at Wastewater Treatment Plants, Wastewater Reclamation Plants, Lift Stations, and Collection System Appurtenances. The scope of work may include, but is not limited to: installation and/or replacement of mechanical equipment such as auto-samplers, pumps, motors, chemical feed equipment, valves and/or actuators; installation of instrumentation and electrical equipment such as analyzers, meters, sensors, variable frequency drives, security upgrades, and Supervisory Control and Data Acquisition (SCADA) system components, including conduit and/or wiring; programming Remote Terminal Units (RTUs), Programmable Logic Controllers (PLCs) and instrumentation to control facilities in accordance with the City's Operating Divisions control strategy; general work process control upgrades; emergency repair services; pre-construction and post-construction services; and engineering design services when necessary or required. A Small Business Outreach goal of five percent has been established for these contracts.
Procurement Information
Felix Construction Company and Ludvik Electric Co. were chosen for this project using a qualifications-based selection process according to Section 34-604 of the Arizona Revised Statutes (ARS). Pursuant to ARS Title 34, the City is not to release the scoring of proposers until a contract has been awarded. The top-three rankings follow:
Felix Construction Company: Ranked #1
Ludvik Electric Co.: Ranked #2
Keller Electrical Industries, Inc.: Ranked #3
Contract Term
Each JOC will be for a three-year term with an option to renew for an additional two-year term or maximum funding capacity, whichever occurs first. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The initial contract value of each JOC will be $9 million with an option to renew for an additional $6 million, for a total contract value of $15 million each, including all amendments. Authorization is requested to execute job order agreements performed under this JOC for up to $2 million each in construction costs. In no event will any job order agreement exceed this limit without Council approval to increase the limit. Funding is available in the Water Services Department’s Capital Improvement Program budget. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department and the City Engineer.