Title
Pavement Management JOC Program Support Construction Inspection - Engineering Services (Ordinance S-46206)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the five consultants listed in Attachment A, to provide Pavement Management JOC Program Support Construction Inspection Services for the Street Transportation Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $7.5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide Pavement Management JOC Program Support Construction Inspection Services for current projects under the Accelerated Pavement Maintenance Program.
The Engineering consultants' services include, but are not limited to: work under the direction of the Streets Construction Inspection Supervisor; perform inspections on a per project basis; monitor and document construction progress; inspect construction operations and materials used by contractor; observe, record, and review performance tests; review and coordinate request for information, submittals and change orders; and provide other services as required to support successful completion of the work and City’s interest.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Eleven firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each agreement is up to two years, or up to $1.5 million, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement values for each of the Engineering consultants will not exceed $1.5 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $7.5 million.
Funding is available in the Street Transportation Department’s Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.