Title
Glendale Metering Station GL02 Relocation - Engineering Services - WS90160098 (Ordinance S-50541)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineers, LLC to provide Engineering Services that include design and construction administration and inspection for the Glendale Metering Station GL02 Relocation project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $400,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to relocate the metering station further south out of the expansion of the Northern Parkway for increased safety, better access, and easier maintenance.
Wilson Engineers, LLC’s services include, but are not limited to: detailed design of new flow meter station and new sampling vault; decommissioning of existing meter station; obtaining permits; preparation of specifications; and interfacing with multiple governmental agencies. Construction Administration and Inspection services will include conducting pre-construction conference and progress meetings; perform on-site examination of materials, equipment, and workmanship; provide quality control services during the course of construction; conduct and coordinate special inspection for structural, mechanical, and electrical work; update the wastewater asset management system; review operations and maintenance manuals for completeness and adherence to City standards and requirements; and provide start-up assistance and training services.
The Glendale Metering Station is owned and operated by the Sub-Regional Operating Group (SROG).
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. One firm submitted a proposal and is listed below.
Selected Firm
Rank 1: Wilson Engineers, LLC
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Wilson Engineers, LLC will not exceed $400,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget utilizing SROG funds from the City of Phoenix and the City of Glendale. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to the agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The SROG Advisors authorized the project on July 20, 2023.
Location
Intersection of West Northern Avenue and North 99th Avenue
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.