Title
Computer Equipment, Peripherals and Related Services Contract - COOP 24-0337 - Request for Award (Ordinance S-51421) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Hewlett Packard Enterprise Company to provide computer equipment, peripherals and related services for departments Citywide. Payment may be made to Hewlett Packard Enterprise Company as the contractor or to the subcontractors set forth in the contract, which are listed in Exhibit A. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed, request to use Ordinance S-51117.
Report
Summary
This contract will provide a wide variety of technology needs for all City departments. Purchase made under this contract include ongoing replacement of end-user computer equipment, peripherals, devices laptops, tablets, monitors, power cables, other end-of-life user devices, and related services. The City intends to adopt multiple computer equipment, peripherals and related services cooperative contracts using payment authorization approved under Ordinance S-51117, and will request Council approval for each, once the city receives signed cooperative purchasing agreements from the vendors.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. Central Procurement with Information Technology Services staff's support has researched various local and nationwide cooperatives and determined that the State of Arizona cooperative contracts best align with the City's technology needs.
Contract Term
The contract will begin on or about November 13, 2024 and continue through June 30, 2025 with an option to extend three additional years.
Financial Impact
The aggregate value of this contract and all other related cooperative contracts will not exceed $73,080,000 authorized in Ordinance S-51117 and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Computer Equipment, Peripherals & Related Services Contract (Ordinance S-51201) on August 26, 2024
• Computer Equipment, Peripherals & Related Services Contract (Ordinance S-51117) on June 26, 2024
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.