Title
Vehicle Locksmith Services - Contract Recommendation (Ordinance S-45141)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Avador, Inc., doing business as Acme Locksmith, and Aardvark Affordable Locksmithing, to provide vehicle locksmith services. The estimated aggregate amount for this contract is $50,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining 6,500 vehicles within the City's fleet. This contract will allow Public Works to have third party vendors duplicate keys, program keys, repair door locks and replace ignition switches, etc., as well as assist with vehicle lockouts. This mobile service will allow faster turnaround times to get units back in service in a matter of hours rather than days, without having to send it to a dealership. Additionally, this service will reduce the cost of a vehicle locksmith, as an Original Equipment Manufacturer (OEM) dealer will not need to be used.
Procurement Information
Request for Quotes (RFQ) 19-FSD-025 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement Section, received two quotes, with both vendors being recommended due to the volume of the service outlined in the RFQ. The following quotes were received for hourly labor rate for vehicle locksmith services:
Aardvark Affordable Locksmithing: $60 per hour labor rate
Acme Locksmith: $69 per hour labor rate
Contract Term
This contract will begin on or about Dec. 1, 2018 with an initial one-year term, and four option years in increments of up to one year, with a total contract option term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $10,000, with a total aggregate amount not to exceed $50,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.