Title
Award of Contract for Radiology Read Services for the Fire Department (Ordinance S-43705)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with SimonMed Imaging, Inc. (Vendor 3526301) to provide radiology read services for the Fire Department. Further request authorization for the City Controller to disburse all funds in an amount not to exceed $108,000 over the life of the five-year contract.
Report
Summary
The Fire Department Health Center provides on-site radiology imaging for all new firefighter hires, firefighter industrial injuries, and periodic x-rays of existing firefighters. This service allows injured firefighters to move quickly through the medical evaluation and healing process, and to return to work expeditiously. The radiology images are submitted through an electronic and HIPAA-compliant portal to be read by a Board Certified and licensed sub-specialty radiologist. The radiologist then electronically communicates the diagnosis to the Health Center to immediately begin treatment for the injured firefighter.
Procurement Information
Invitation For Bid (IFB) 16-185 Radiology Read Services was advertised by the Finance Department in September 2016, and was conducted in accordance with Administrative Regulation 3.10. No responsive and responsible bids were received, and no award was made.
IFB 2017-129 Radiology Read Services was advertised by the Finance Department in November 2016, and was conducted in accordance with Administrative Regulation 3.10. No responsive and responsible bids were received, and no award was made.
Request For Agreement (RFA) 17-F03 Radiology Read Services was advertised by the Fire Department in May 2017, and was conducted in accordance with Administrative Regulation 3.10. One offer was received on May 11, 2017. This offer was deemed responsive and responsible:
SimonMed Imaging, Inc. - $8.00 per radiology read.
It is estimated that 2,700 radiology images will need to be read annually, for an estimated annual cost of $21,600.
Contract Term
The initial two-year contract term will begin on or around July 1, 2017. There will be three additional one-year options for a total available contract term of five years.
Financial Impact
The aggregate contract value, including all option years, will not exceed $108,000, with an estimated annual expenditure of $21,600. Funds are available in the Fire Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Fire Department.