Title
Various Landscape, Agricultural, and Field Maintenance Equipment, Parts, and Accessories - IFB 26-0057 - Request for Award (Ordinance S-52692) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into contracts with Arizona Machinery, LLC dba Stotz Equipment; Bingham Equipment Company; and Clearwater Enterprises Inc. dba Quality Equipment & Spray to provide various landscape, agricultural, and field maintenance equipment, parts, and accessories for departments citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $2,000,000.
Report
Summary
These contracts will provide a broad range of replacement equipment, repair parts, and accessories to ensure City-owned equipment is maintained, as necessary, to ensure proper operation. The primary users of these agreements are the Parks and Recreation and Water Services departments. Other City departments will also use these contracts. Such equipment is needed to maintain properties, such as parks, athletic fields, and golf courses, in addition to uses for vegetation control for safety and access, roadside and public area maintenance, storm water and drainage management, airport grounds wildlife hazard reduction, and vacant lot and blight reduction.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Three vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on percentage discount from manufacturer catalog pricing, the procurement officer recommends award to the following vendors:
Selected Bidders
- Arizona Machinery, LLC dba Stotz Equipment;
- Bingham Equipment Company; and
- Clearwater Enterprises Inc. dba Quality Equipment & Spray
Contract Term
The contracts will begin on or about April 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate value of the contracts will not exceed $2,000,000.
Funding is available in various departments’ operating budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.