Title
Annual Maintenance for X-Ray Machines Contract - RFA 24-0367 Request for Award (Ordinance S-52319) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into a contract with Smiths Detection Inc. to provide annual x-ray machine maintenance for the Phoenix Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $162,266.
Report
Summary
This contract will provide annual x-ray machine maintenance, including priority 24-hour on-site response for any necessary repairs to ensure optimal functionality. The Phoenix Police Department is responsible for on-site security for several critical infrastructure buildings located in downtown Phoenix. The x-ray machines are used to screen those entering City buildings. The coverage is provided by Smiths Detection Inc., and this agreement guarantees immediate maintenance response.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Sole Source. The equipment is manufactured by Smiths Detection Inc. and can only be serviced by the manufacturer.
Contract Term
The contract will begin on or about October 15, 2025, for a five-year term with no options to extend the term.
Financial Impact
The aggregate contract value will not exceed $162,266 for the aggregate term. Funding is available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.