Title
Bluebeam Software, Maintenance, and Virtual Training - Requirements Contract - EXC 21-077 (Ordinance S-47413)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Bluebeam, Inc. to purchase software, maintenance, and virtual training for the Planning and Development Department. Request a waiver from the indemnification and liability provisions of section 42-18 of the City Code. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate agreement value will not exceed $183,423.80.
Report
Summary
The Planning and Development Department (PDD) is in the process of implementing a new land management system (SHAPE PHX) that will replace all PDD core business applications. Bluebeam is a separate application that is a critical component to support PDD business processes. The integration of the SHAPE PHX Clariti software with Bluebeam provides a virtual one-stop-shop for applicants to securely and electronically submit and manage plans and associated files (photos, videos, GIS maps, CAD drawings, text documents, electronic forms, etc.) which are required for the plan review application. Electronic plan review is an important component of the SHAPE PHX project. Bluebeam is a markup tool that will be integrated with the SHAPE PHX system. This new software will better serve future customers as staff anticipates continued electronic plan submittal as a long-term tool to facilitate more timely development submittal reviews. Further request waiver and exemption from the indemnification and liability provisions of section 42-18 of the City Code.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved determination memo which stated that a gap was identified with the current PDD electronic plan review system during design of the project. The project integrator working with the PDD team, identified Bluebeam as the only viable solution.
The Deputy Finance Director recommends that the agreement with Bluebeam, Inc. be accepted.
Contract Term
The five-year agreement term will begin on or about April 1, 2021.
Financial Impact
The aggregate agreement value will not exceed $183,423.80. Funding is available in the Planning and Development Department’s budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Planning and Development Department.