Title
Contract Recommendation for Purchase of Plexiglass (Ordinance S-46970)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Central Plastic and Rubber Co., Inc. for the purchase of plexiglass on an as-needed basis. This contract will have an aggregate amount of $95,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department performs maintenance and repair work at approximately 709 buildings throughout the City of Phoenix, including City Hall, Calvin Goode Building, 438 Building, libraries, and police facilities. In March 2020, Public Works began receiving numerous requests to install protective plexiglass barriers at reception desks and work counters where staff engage in face-to-face contact with the general public. These barriers are fabricated and mounted at various City locations by Facilities Operations staff from sheets of plexiglass. The need for these barriers has increased as a result of COVID-19. This contract will provide Public Works with the plexiglass needed to fulfill these requests on an as-needed basis.
Procurement Information
Request for Quote 21-FMD-016 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Public Works Department on Aug. 3, 2020. The offers were evaluated based on price, responsiveness to all specifications, and the responsibility to provide the required services. The offer submitted by Central Plastic and Rubber Co., Inc. was deemed fair and reasonable.
Central Plastic and Rubber Co., Inc.: $271 per sheet
Contract Term
The initial one-year contract term will begin on or about Nov. 1, 2020, with two option years to extend in increments of up to one year, for a total contract term of three years.
Financial Impact
The aggregate contract value including all option years will not exceed $95,000, including applicable taxes. Funding is available from the Coronavirus Relief Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.