Title
Security Access Controls - Request for Agreement (Ordinance S-51244)
Description
Request to authorize the City Manager, or his designee, to enter into a consulting agreement with Security By Design, Inc. to support the implementation of the Public Works Security and Access Control (SAC) project. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreements will not exceed $21.52 million which was previously approved by City Council. No additional funds are being requested.
Report
Summary
Public Works is modernizing the City's Access Control (ACS) and Intrusion Detection Systems (IDS) at over 275 locations by integrating new hardware and software with existing surveillance and communication infrastructures. Adding a security industry consulting agency will allow the City to manage the system design and programming in-house instead of relying on outside vendors for programming and configuration. Security By Design, Inc. (SBD) will support and consult with internal staff and provide quality control on system configuration. SBD offers highly specialized services and expertise in the physical security realm, making them ideal for providing quality assurance/quality control (QA/QC) for the City's SAC project. SBD CCure-certified professionals are experts in auditing and improving CCure 9000 system design, programming, and configuration. SBD has a long history of working closely with clients, capturing and documenting unique system design requirements to support both architectural design and ACS system implementation. Additionally, SBD has no financial ties to other service providers, installers, or manufacturers, ensuring that their recommendations are unbiased and tailored to the City.
The Scope of Work for this agreement will include providing feedback and QA/QC on the existing system design and programming, reviewing the current security hardware standards, and suggesting improvements based on the latest industry advances. SBD will also evaluate IDS architectures, advising on whether to integrate these systems with CCure or use a separate approach for alarm management. Public Works continues to collaborate with Information Technology Services on various aspects of this project.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition due to time restriction and unusual nature.
Contract Term
The agreement and associated funding will begin on or about September 18, 2024, and run concurrently with the terms of the other Security Access Control cooperative agreements through a maximum end date of November 30, 2029.
Financial Impact
Any unallocated funds from previous Council actions will be applied to this agreement. The total cost of the agreements will not exceed $21.52 million. No additional funds are needed. Funding is available in the Public Works Department Capital Improvement Program budget.
Concurrence/Previous Council Action
The City Council previously reviewed the request for Security Access Control Cooperative Agreements (Ordinance S-50893) on May 29, 2024.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.