Title
Residential Lot Cleaning Services - Requirements Contract - RFP 18-001 (Ordinance S-44354)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Berry Realty and Associates, Inc., to provide residential lot cleaning services for the Aviation Department in an amount not to exceed $2,750,000 over the five-year term of the contract, if all three options to extend the term are exercised. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Aviation Department needs a qualified company to inspect, clean, and maintain 810 parcels of real property owned by the City and managed by the Aviation Department. The parcels were obtained through the Community Noise Reduction Program and are vacant, undeveloped lots located in residential and commercial areas near Phoenix Sky Harbor International Airport. The upkeep and maintenance of the parcels are vital to the surrounding neighborhoods and business community.
Procurement Information
Request for Proposal 18-001 was conducted in accordance with Administrative Regulation 3.10. Seven proposals were received on Dec. 7, 2017 and six proposals were deemed responsive and responsible.
The proposals were scored by an evaluation committee based on the following criteria:
- Method of Approach (350 Points)
- Company Experience and Qualifications (300 Points)
- Price Proposal (250 Points)
- References (100 Points)
The proposers and their rankings are as follows:
- Berry Realty and Associates, Inc.: 785 Points
- Artistic Land Management, Inc.: 715 Points
- Somerset Landscape Maintenance, Inc.: 692 Points
- Clean Scene AZ, LLC: 620 Points
- Reyes and Sons Landscaping: 613 Points
- Cleaner Part of Dirty Services Company: 509 Points
Contract Term
The initial two-year term of the contract will begin on or about April 1, 2018, and the contract will include three one-year options to extend the term at the sole discretion of the Aviation Department.
Financial Impact
The aggregate contract value will not exceed $2,750,000, including applicable taxes, with an estimated annual expenditure of $550,000. Funds are available in the Aviation Department's operating budget.
Concurrence/Previous Council Action
The Downtown, Aviation, Economy and Innovation Subcommittee recommended approval of this item on March 13, 2018 by a vote of 4-0.
Location
Community Noise Reduction Program Area, west of Sky Harbor International Airport
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.