Title
99th Avenue Interceptor Condition Assessment - Engineering Services - WS90160105 (Ordinance S-47161)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Project Engineering Consultants, LTD. (PEC), to provide engineering services that include assessment/study services for the 99th Avenue Interceptor Condition Assessment project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $750,000.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to conduct a condition assessment of the 99th Avenue Interceptor, a multi-owned interceptor governed by an Intergovernmental Agreement between the cities of Glendale, Peoria, Tolleson, and Phoenix.
PEC's services include, but are not limited to:
- review of past assessments, as-builts, completed rehabilitation and other improvements, and pertinent documents and records;
- inspect (using remote video inspection equipment) interceptor interior and assess all manholes and structures on the interceptor (using remote and manned entry);
- prepare detailed report of observations including recommendations for cost-effective resolution of discovered defects;
- develop budgetary costs for addressing higher priority defects found in the interceptor and manholes and structures;
- hold progress meetings and workshops as needed to complete the work; prepare a draft report for review;
- present the recommendations made in the draft report; and prepare a final report.
The 99th Avenue Interceptor is owned by the cities of Glendale, Peoria, Phoenix and Tolleson and is operated and maintained by the City of Phoenix.
This Agreement is essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below.
Selected Firm
Rank 1: Project Engineering Consultants, LTD.
Additional Proposers
Rank 2: Brown and Caldwell, Inc.
Rank 3: Garver LLC
Contract Term
The term of the agreement is 550 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for PEC will not exceed $750,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
99th Avenue to 87th Avenue and Broadway Road to Olive Avenue
Council Districts: 5 and 7
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.