Title
Vehicle Glass Supply, Install, Repair and Tinting Services - Contract Recommendation (Ordinance S-48506)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with: Area Auto Glass AZ, LLC; Arizona Auto Glass Direct, LLC; and Reliable Auto Glass, for supply, installation, repair and tinting of fleet vehicle glass. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the contracts will not exceed $2,196,135.
Report
Summary
The Public Works Department maintains a diverse fleet of over 7,500 vehicles. This contract will be used for the supply, repair, replacement, and tinting of City-owned vehicles to ensure they are not being operated with broken or damaged glass. Repair and replacement of vehicle glass is essential to the safe operation of City vehicles. This contract will provide glass coverage at all Public Works Fleet Service Centers as well as coverage for the Aviation Department.
Procurement Information
Invitation for Bid (IFB) 23-FSD-004 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department reached out to 62 vendors and received three bids. The bids were evaluated based on responsiveness and responsibility with all three bids being recommended for award, with a total price determining low bid for services:
Reliable Auto Glass: $190
Area Auto Glass AZ: $260
Arizona Auto Glass Direct: $314.98
Contract Term
The contract will begin on or about July 1, 2022 for an initial one-year contract term, with four option years to be exercised in increments of up to one year, for a total contract term of five years.
Financial Impact
This item will have an estimated annual expenditure of $439,227, with an aggregate amount of $2,196,135.
Funding is available in the Aviation and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Aviation and Public Works departments.