Title
Non-Traffic Light Pole Supply and Service Contract - RFQ 24-FMD-040 - Request for Award (Ordinance S-50967)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with PLG, LLC to provide non-traffic light pole supply and service. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate amount of the contract will not exceed $250,000.
Report
Summary
The purpose of the contract is to provide non-traffic light pole supply and service on an as-needed basis for the Public Works Department. The work includes but is not limited to: supplying non-traffic light poles, associated parts, inspection services that include the submission of an inspection report after completion of the pole and foundation inspection, and specification drawings that depict construction details, materials, dimensions and profiles, and finishes for each type of pole manufactured.
Procurement Information
Request for Quotation 24-FMD-040 was conducted in accordance with City of Phoenix Administrative Regulation 3.10. The Public Works Department, Procurement Section, received one quote that was based on price and responsiveness to all specifications and responsibility to provide the required service. The quote received by PLG, LLC was deemed fair and reasonable.
Selected Bidder:
PLG, LLC
Contract Term
The three-year contract term shall begin on or about July 1, 2024, with two options to extend in increments of up to one year, for a total contract term of five years.
Financial Impact
The contract will have an estimated annual expenditure of $50,000, with a total aggregate amount of $250,000 over the life of the contract. Funds are available in the Public Works Department Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.