Title
Head Start Birth to Five Program Socialization Catering Services Qualified Vendor List - RFQu-20-EDU-42 (Ordinance S-47742)
Description
Request to authorize the City Manager, or his designee, to approve a Qualified Vendor List (QVL) and enter into contract with an eligible contractor(s) to provide socialization catering services in an amount not to exceed $150,000 over the life of the QVL. Further request authorization for the City Controller to disburse all funds related to this item for the life of the QVL. Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families. There is no impact to the General Fund.
Report
Summary
The City of Phoenix Head Start Birth to Five program serves 3,451 children and their parents; 300 of these children participate in the Early Head Start Home-Based program. Families in the program receive up to 46 home visits and access to 22 group socialization sessions per year. Group socialization provides children and parents positive interactions with other families. Early Head Start staff facilitate structured activities including story time, small group instruction and snack time. During snack time, infants receive formula or pureed foods and toddlers are served finger foods appropriate for their developmental readiness and skill level as recommended by the U.S. Department of Agriculture (USDA). All activities are conducted within COVID-19 guidelines.
The contractor will provide healthy, nutritious snacks which are low-in sugar, salt and fat as recommended by the USDA.
Procurement Information
RFQu-20-EDU-42 was issued on March 29, 2021. The solicitation was conducted in accordance with Administrative Regulation 3.10 to establish a QVL. The Human Services Department received one offer on April 30, 2021.
The Evaluation Committee evaluated the offer based on the evaluation criteria, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The Evaluation Criteria was as follows:
Criteria and Possible Points:
- Experience and Qualifications - 500 points
- Method of Approach and Service Implementation - 300 points
- Cost/Budget - 200 points
Evaluation Committee Scoring Consensus:
- AZ School Meals, LLC: 680 points
The Evaluation Committee recommends the following offeror be added to the QVL:
Contract Term
The initial contract term will begin on or about July 1, 2021, and end June 30, 2024, with one two-year extension option. The extension option may be exercised at the discretion of the City Manager or designee.
Financial Impact
Expenditures are not to exceed $150,000 over the life of the QVL. Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families. No additional General Funds are required.
Concurrence/Previous Council Action
The Head Start Birth to Five Parent Policy Council approved the request to release the Socialization Catering Services RFQu on April 12, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.