Title
Library Department Custodial Services - Requirements Contract - IFB 19-076 (Ordinance S-45406)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Commercial Custodial Services, LLC and ISS Facility Services, Inc., to provide custodial services for the Library Department. Further request authorization for the City Controller to disburse all funds related to this item. The five-year aggregate value of the contracts will not exceed $5,804,940.
Report
Summary
These contracts will provide custodial services, including labor, cleaning supplies, materials, equipment, tools, vehicles, and supervision necessary, to clean various Library Department branch locations, including the Burton Barr Central Library.
Procurement Information
Invitation for Bid (IFB) 19-076 was conducted in accordance with Administrative Regulation 3.10. There were eight offers received by the Finance Department's Procurement Division on Jan. 4, 2019. Two offers were deemed non-responsive for failing to provide required bonds, and one offer was deemed non-responsible for unsatisfactory references. Group 3 will not be awarded, as it was included in the solicitation in error.
The following are recommended as the lowest-priced offers:
- Commercial Custodial Services, LLC: $43,234 (Total monthly price for Groups 1, 2, 4, and 5).
- ISS Facility Services, Inc.: $53,515 (Total monthly price for Group 6 - Burton Barr).
The Deputy Finance Director recommends that the offers from Commercial Custodial Services, LLC and ISS Facility Services, Inc., be accepted as the lowest-priced, responsive and responsible offers.
Contract Term
The five-year contract term will begin on or about May 1, 2019.
Financial Impact
The five-year aggregate value will not exceed $5,804,940, with an estimated annual expenditure of $1,160,988. This amount includes regular, monthly custodial services, and ancillary services to clean upholstery, carpet cleaning services, and custodial services for Burton Barr's special events. Funds are available in the Library Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Finance and Library departments.