Title
Energy Management Control Systems (EMCS) Repair Services, IFB 26-0255 - Request for Award (Ordinance S-52921) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into contracts with Arizona Comfort Zone LLC and Axxis Building Systems, Inc. to provide energy management control systems repair services for the Public Works Department on an as-needed basis. Further request authorization for the City Controller to disburse all funds related to this item. The total aggregate amount of the contracts will not exceed $100,000.
Report
Summary
The Public Works Department (PWD) owns and maintains multiple facilities complete with Building Automation Systems that control central plant chillers, associated equipment, and air distribution systems throughout PWD facilities. The contractors will be responsible for scheduled/unscheduled maintenance and repairs as needed for legacy digital or electromechanical systems.
Procurement Information
An Invitation for Bid procurement was conducted in accordance with City of Phoenix Administrative Regulation 3.10. Three bidders submitted a bid, one of which was deemed non-responsive. Two bidders were deemed responsive to the posted specifications and responsible to provide the required services. Following an evaluation based on labor rates, the procurement officer recommends award to the following bidders:
Selected Bidders:
Arizona Comfort Zone LLC.
Axxis Building Systems, Inc.
Contract Term
The contract will begin on or about August 1, 2026, for a three-year term with two one-year options to extend.
Financial Impact
The contracts will have a total aggregate value that will not exceed $100,000. Funds are available in the Public Works Department operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Public Works Department.