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Title:
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Authorization to Amend Contracts with Arizona Food Bank Network and St. Mary’s Food Bank Alliance for COVID-19 Emergency Food Assistance Services (Ordinance S-47047)
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Title
Authorization to Amend Contracts with Arizona Food Bank Network and St. Mary’s Food Bank Alliance for COVID-19 Emergency Food Assistance Services (Ordinance S-47047)
Description
Authorization for the City Manager, or his designee, to increase funding for Contract 152702 with Arizona Food Bank Network (AFBN) by the amount of $300,000 and Contract 152721 with St. Mary’s Food Bank Alliance (SMFBA) by the amount of $700,000 to provide emergency food assistance to vulnerable populations impacted by COVID-19. The revised contract value for Arizona Food Bank Network will not exceed $800,000. The revised contract value for St. Mary’s Food Bank Alliance will not exceed $2,700,000. Further request authorization for the City Controller to disburse all funds related to this item. There is no impact to the General Fund.
Report
Summary
In response to the COVID-19 pandemic, the City of Phoenix Human Services Department developed a food assistance plan to address the food needs of vulnerable populations and communities impacted by COVID-19. This plan is aligned with the City Manager’s guiding principles and strategic plan to deploy CARES Act funding. The plan addresses the following:
Access to healthy foods for impacted populations.
Infrastructure assistance regarding transportation, home delivery and storage of food.
Support for food banks and community agencies with increased operational costs.
AFBN provides financial support through grants for food distribution agencies demonstrating capacity for expanding local services due to COVID-19. The additional funding will be used to help with grant administration and additional small grants to local food banks and distributors.
SMFBA covers increased costs due to COVID-19 for transportation, delivery, purchase of shelf stable food, warehousing and production. SMFBA is the primary transportation and delivery hub for 330 plus partner agencies within Phoenix. The additional funding will be used primarily to purchase hard-to-come-by food products, namely peanut butter and canned meats.
Procurement Information
Services were procured in accordance with Administrative Regulation 3.10 to implement and administer programs intended to prevent, prepare for, and respond to the COVID-19 national pandemic. The City of Phoenix has obtained all necessary federal waivers to ensure compliance.
Contract Term
The contracts began July 1, 2020 and will end Dec. 30, 2020. The contracts may be extended based on continuous need and available funding, which may be exercised in the discretion of the City Manager or designee.
Financial Impact
The initial contract with AFBN was for $500,000. This amendment will increase the contract value by $300,000 for a new contract value not to exceed $800,000.
The initial contract with SMFBA was for $2,000,000. This amendment will increase the contract value by $700,000 for a new contract value not to exceed $2,700,000.
There is no impact to the General Fund. Funding will be provided through one-time Coronavirus Relief Funds.
Concurrence/Previous Council Action
City Council approved Contract 152702 and Contract 152721 under Ordinance S-46709 on June 3, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Human Services Department.