Title
Heat Relief Supply Distribution Management - RFP GGS-26-0100 - Request for Award (Ordinance S-52630) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with FSL Programs dba AllThrive365 PRO to provide Heat Relief Supply Distribution Management for the Office of Heat Response and Mitigation. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $300,000.
THIS ITEM IS FOR DISCUSSION AND POSSIBLE ACTION.
Report
Summary
This contract will provide secure storage facilities, inventory control, and logistical coordination for essential heat relief supplies such as bottled water, cooling items, and related materials. These supplies will be received, stored and distributed to designated heat relief partners throughout the City to ensure timely and equitable access for vulnerable populations during extreme heat conditions. This service is necessary to maintain an organized and efficient supply chain that supports public health and safety, reduces operational delays, and ensures resources reach those most in need during periods of excessive heat. The Contractor will also collaborate with City staff to implement streamlined processes for storage, distribution and reporting, which will ensure accountability and effective program delivery.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a proposal deemed responsive and responsible. An evaluation committee of City staff evaluated this offer based on the following criteria with a maximum possible point total of 1000:
Method of Approach (400 points)
Qualifications and Experience (350 points)
Pricing Proposal - Low Cost (250 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
FSL Programs dba AllThrive365 PRO, total score 920
Contract Term
The contract will begin on or about March 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $300,000. Funding is available in the Office of Heat Response and Mitigation budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Office of Heat Response and Mitigation.