Title
Petroleum Products - Amendment (Ordinance S-47168)
Description
Request to authorize the City Manager, or his designee, to add additional funds to contracts with: Western State Petroleum, Inc (Contract 151980), Synergy Petroleum (Contract 151982), and Van De Pol Enterprises, Inc (Contract 151984) to purchase petroleum products for the Water Services Department (WSD). Further request to authorize the City Controller to disburse all funds related to this item. The additional purchases of petroleum products included in these agreements will not exceed $80,000.
Report
Summary
These contracts are used to provide petroleum products, including but not limited to: fully synthetic engine motor oil, hydraulic fluid, lubricant, and diesel exhaust fluid, on an as-needed basis for operation and maintenance of department vehicles and equipment within the Public Works and Aviation departments.
This amendment is necessary to add additional funds allowing the WSD to use the contracts to purchase petroleum products for preventative maintenance of blowers, pumps, gearboxes and other equipment within WSD plants and facilities.
Financial Impact
- The initial agreement for Petroleum Products Services was executed for a fee not-to-exceed $2,445,000, including all subconsultant and reimbursable costs.
- This amendment will increase the agreement by an additional $80,000, for a new total not-to-exceed $2,525,000, including all subcontractor and reimbursable costs.
Funding for this amendment is available in the Water Services Department’s Operating budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendment. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved the Petroleum Products agreements (Ordinance S-46473) on April 1, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works and Water Services departments.