Title
Tenant Background Screening Services (Ordinance S-45449)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Jalyssa Inc., dba National Credit Reporting, to provide tenant background screening services for Public Housing program applications. Further request authorization for the City Controller to disburse all funds related to this item. There is no impact to the General Fund.
Report
Summary
This agreement will provide national criminal search, county and state criminal search, offense alert, OFAC USA Patriot, optional eviction screening, credit reporting and rental payment history. The Housing Department processes approximately 268 background screenings on applicants and/or residents per month. The Housing Department will do a screening for every resident to ensure safety pursuant to public housing guidelines.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
RFP FY19-086-02 Tenant Background Screening Services was conducted in accordance with Administrative Regulation 3.10. The solicitation was e-mailed to 315 vendors and posted on the City of Phoenix website. Eight offers were received by the Housing Department on Nov. 28, 2018.
The proposals were scored by a three-member evaluation committee based on the following criteria: Service Methodology, Organizational Capacity and Price (1,000 points possible). The proposers and their scores are as follows:
National Credit Reporting: 839
Online Rental Exchange: 821
National Tenant Network: 786
Quick Search: 764
First Choice Response: 760
Western Reporting: 740
Kelmar: 576
Trans Union: 515
Staff recommends that the offer from Jalyssa Inc., dba National Credit Reporting, be accepted as the highest scored, responsive and responsible offer that is most advantageous to the City.
Contract Term
The five-year contract term will begin on or about April 1, 2019 and end on March 30, 2024.
Financial Impact
The aggregate contract value will not exceed $160,000 (including applicable taxes). There is no impact to the General Fund. Funds will come from federal grant resources.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Housing Department.