Title
Furniture Products and Services Contract - COOP-24-0177 Request for Award (Ordinance S-50793)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Atmosphere Commercial Interiors, LLC; Corporate Interior Systems, Inc.; Arizona Furnishings; Elontec, LLC; Goodmans, Inc.; Interior Solutions; Tab Office Resources; Tucson Business Interiors, Inc.; and Wist Business Supplies and Equipment, to provide furniture products and services on an as-needed basis. Further request authorization for the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $22,500,000.
Report
Summary
This contract set will provide departments Citywide the ability to furnish, reconfigure, optimize, and create safe employee workplaces. The contracts will provide furniture for City offices, public seating in high-traffic areas and furniture products compliant with the Americans with Disabilities Act, and allow departments to purchase repair services for existing furniture. The contract is available Citywide, with heavy usage from the Library, Phoenix Convention Center, Planning and Development, and Public Works departments. In addition, the contracts will be used to furnish the Police Department's relocation to their newly purchased building.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. Utilizing contracts through a cooperative agreement provides departments with vendor options that are advantageous to the City given their wide access to furniture products and manufacturers. These cooperative contracts were awarded through a competitive process consistent with the City’s procurement processes, as outlined in Phoenix City Code, Chapter 43.
Contract Term
The term will begin on or about May 1, 2024, and will continue until Aug. 31, 2028, with a one-year option to extend.
Financial Impact
The aggregate contract value for will not exceed $22,500,000 for the five-year aggregate term. Funding is available in various department operating and Capital Improvement Program budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.