Title
Enter into Contract with Trellis Realty, LLC for Flat Fee Multiple Listing Services for Single-Family Homes (Ordinance S-46999)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Trellis Realty, LLC to provide entry into the Arizona Regional Multiple Listing Service, Inc. (ARMLS) platform for the Housing Department's scattered site properties. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $200,000. There is no impact to the General Fund.
Report
Summary
The Housing Department owns and operates single-family homes designated as Public Housing. The U.S. Department of Housing and Urban Development (HUD) has approved the City's Section 18 and Section 32 plans, which provide, in part, that the City may dispose of these single-family homes pursuant to certain guidelines. The City's approved Section 18 and 32 plans generally provide that the homes be sold to low-income owner-occupant buyers after rehabilitation although sales are permitted to other qualified buyers in as-is condition when appropriate. For a flat, per-home fee, the Contractor will place the homes on ARMLS, providing significantly more internet exposure to potential buyers than the Housing Department could otherwise generate. The Contractor will maintain an active Broker/Company Real Estate License and meet required continuing educational requirements during the term of the contract.
Procurement Information
Invitation to Bid FY21-086-01 was conducted in according with Administrative Regulations 3.10. Two offers were received by Housing's Management Services Division on Sept. 1, 2020. The following two offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the services:
$995 per transaction
$1,250 per transaction
The Housing Department Director recommends that the offer from Trellis Realty, LLC be accepted as the lowest-priced, responsive, and responsible offer.
Contract Term
The initial contract term will begin on or about Nov. 15, 2020 and end on Nov. 14, 2023. The contract may include an option to extend the term of the contract up to two additional years which may be exercised in the discretion of the City Manager or his designee.
Financial Impact
The aggregate contract value including all optional years will not exceed $200,000 (including applicable taxes). This contract is funded with HUD funds. There is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Housing Department.