Title
Oracle Software Partitioning License (Ordinance S-48442)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Oracle America, Inc., under Oracle Master Agreement 142562-AR-001, to obtain software partitioning licenses for the Public Transit Department. Further request authorization for the City Controller to disburse all funds in an amount not to exceed $187,700.
Report
Summary
Multiple City departments use Oracle applications and technologies, which are an integral part of daily operations. Oracle applications and technologies are used in several critical citywide systems, including transit-specific systems managed by the City’s Public Transit Department (PTD) on behalf of the regional transit system. These systems include, but are not limited to: radio communications, computer-aided dispatch/automatic vehicle location (CAD/AVL), on-board routers, regional fare collection, and GPS-based ridership data collection.
As these systems evolve and require upgrades, PTD maintains and upgrades back-office servers and software as well as equipment located at multiple transit garages throughout the region. These systems require licenses and partitioning features as provided through the City’s Master Agreement with Oracle, which is available for use by City departments.
Implementation of these partitioning licenses will maintain database functionality and continue to ensure successful upgrades of transit-specific systems, which in turn will improve upon the department’s ability to compile ridership data, collect revenue distribution data, and mitigate security risks for such systems. The partitioning licenses also ensure overall database system compliance with Oracle's requirements. This request includes the purchase of the licenses as well as three years of support from Oracle.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The agreement's term of three years shall begin on the execution of this agreement, with prompt purchase of the licenses to follow execution.
Financial Impact
The agreement’s total cost is anticipated not to exceed $187,700, including taxes.
Funds for the purchases of these licenses in the amount of $135,800 are available in PTD's Capital Improvement Program budget Transportation 2050 (T2050) fund. Support and maintenance costs will be funded via the T2050 fund in PTD's operating budget, and first year costs of $25,500 are available in PTD's proposed Fiscal Year 2022-23 budget. The City will recover a portion of these license and support costs from the region through existing technology support agreements.
Concurrence/Previous Council Action
The City Council approved Oracle Master Agreement 142562 (Ordinance S-47326) on Feb. 17, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.