Title
Grease Trap Services - Requirements Contract - IFB 17-174 (Ordinance S-43827)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with American Pumping Services Inc. (3013878), to provide grease trap cleaning and repair services for the Fire, Human Services and Public Works departments. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Under the contract, American Pumping Services Inc., will service grease traps at various City locations within the Phoenix metropolitan area to ensure they meet industry safety and operating standards. Maintenance under the contract will protect grease traps from deterioration and provide constant peak performance of all equipment, resulting in a minimum of down time.
Procurement Information
Invitation for Bid (IFB) 17-174 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Procurement Division on May 5, 2017. Bid prices represent the cost of a single cleaning service for all City grease traps.
American Pumping Services Inc.: $5,065.50
H2O Environmental Inc.: $32,941.20
The Deputy Finance Director recommends the offer from American Pumping Services Inc., be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The term of the contract is five years, which will begin on or about Sept. 1, 2017.
Financial Impact
The aggregate contract value will not exceed $95,105 over the life of the contract. This amount reflects the anticipated need to clean some grease traps on a more frequent monthly or quarterly basis, depending upon usage. Funds are available in Fire, Human Services and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., Deputy City Managers Deanna Jonovich and Karen Peters, and the Fire, Human Services, and Public Works departments.