Title
Phoenix Convention Center Audio Visual Infrastructure Replacement, Design-Build Services - CP10400026 (Ordinance S-43541)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with AVAZ, Inc., dba Audio Video Resources (AVR) (Phoenix), to provide Design-Build (DB) services for the Phoenix Convention Center Audio Visual Infrastructure Replacement project. Further request authorization for the City Controller to disburse all funds related to this item.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
This project is for the assessment, design, and replacement of the existing Audio Visual (AV) control and network systems with compatible leading-edge technology, and a complete retrofit of AV lighting in Symphony Hall as well as the North, West, and possibly the South Building.
During all phases of work, the Phoenix Convention Center Complex will remain in full operation and open at all times. The DB team also will be required to design and install sustainable AV and lighting systems for a minimum of 10 years concurrent with an active Phoenix Convention Center and Venues environment.
The initial contract work is for design phase and guaranteed maximum price (GMP) preparation services including, but not limited to: assessing existing systems, providing design plans and technical specifications, system programming, testing procedures, operator training, providing alternate systems evaluations, detailed construction cost estimates, construction phasing and scheduling to ensure no interruptions to City operations, and participation with the City in the process to set goals for local and Small Business Enterprise (SBE) participation. The SBE goal will be established prior to construction.
AVR will be required to solicit bids from prequalified subcontractors and to perform the work using the City's subcontractor selection process, and may also compete to self-perform limited amounts of work. The DB will assume the risk of delivering the project through a construction services GMP contract amendment.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
AVR was chosen to provide Design-Build Services for this project using a qualifications-based selection process according to Section 34-603 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City is not to release the scoring of proposers until a contract has been awarded. The top three rankings follow:
AVAZ, Inc. DBA Audio Video Resources: Ranked #1
Ford Audio-Visual Systems, LLC: Ranked #2
LEVEL 3 Audio Visual, LLC: Ranked #3
Contract Term
The term of the contract is expected to be completed by October 2018. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
AVR's initial contract fee for DB design and GMP preparation services will not exceed $300,000, including all subconsultants, subcontractors, and reimbursable costs. Funding is available in the Phoenix Convention Center Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Location
100 N. 3rd St.
Department
Responsible Department
This item is submitted by Deputy City Managers Paul Blue and Mario Paniagua, the Phoenix Convention Center and the City Engineer.