Title
Street Transportation Department Asbestos and Lead Paint On-Call Consulting Services (Ordinance S-45859)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the eight consultants listed below to provide Asbestos and Lead Paint On-Call Consulting Services for the Street Transportation Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $750,000 for each agreement.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing Asbestos and Lead Paint On-Call Consulting Services citywide to various City departments that include, but are not limited to: survey of designated City facilities and/or facility components for asbestos containing materials; production of National Emissions Standards for Hazardous Air Pollutants; complaint asbestos survey reports in accordance with Asbestos Hazard Emergency Response Act protocol; Housing and Urban Development type lead paint surveys and other related environmental services; laboratory analysis; development of plans and specifications; construction administration and inspection services to manage abatement activities; air monitoring; monitoring and evaluation of Contractor performance; final clearance; and other related services as requested by the City.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Ten firms submitted proposals and are listed below:
Selected Firms
Rank 1: Adams and Wendt, Inc.
Rank 2: FM Group Inc.
Rank 3: Terracon Consultants, Inc.
Rank 4: Ninyo & Moore, Geotechnical Consultants Inc.
Rank 5: Dominion Environmental Consultants, Inc.
Rank 6: ATC Group Services LLC
Rank 7: Partner Assessment Corporation
Rank 8: Geotek, Inc.
Additional Proposers
Rank 9: Western Technologies, Inc.
Rank 10: Arizona Environmental Specialist, L.L.C.
Contract Term
The term of each agreement is up to three years, or up to $750,000, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement values for each of the On-Call consultants will not exceed $750,000, including all subconsultants and reimbursable costs. Funding is available in citywide Capital Improvement Program and operating budgets. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.