Title
Public Works Fleet Services Rate Study (Ordinance S-52088) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with NewGen Strategies and Solutions, LLC to provide consulting services and contract analysis of fleet services for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $195,000.
Report
Summary
The Public Works Department Fleet Management Division is responsible for the maintenance and repair of a majority of the City-owned fleet, and are primarily funded through an interdepartmental billing system. This analysis will assist in determining the industry's best practices for billing labor, commodity, and maintenance costs. This study will also identify process improvements to reduce overall costs through work flow efficiency.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition due to the need to maintain continuity with previously completed studies.
Contract Term
This item will be for the one-time purchase of a rate study and will begin on or about June 19, 2025.
Financial Impact
The contract value will not exceed $195,000.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.