Title
Request Authorization to Enter into Contract for Property Management Services at 2120 N. Central Ave. (Ordinance S-46724)
Description
Request authorization for the City Manager, or his designee, to enter into a contract with Plaza Del Rio Management Corporation dba Plaza Companies (Plaza) to provide property management services for the City of Phoenix Human Services Department’s (HSD) Family Advocacy Center (FAC). The term of the initial contract will be for nine months beginning on or about Sept. 30, 2020 through June 30, 2021, with four one-year options to extend beginning on July 1, 2021. The contract total for the initial nine months will be $87,750. The annual contract total for each extension will be $117,000, subject to annual budget approval. The aggregate amount will not exceed $555,750 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item for the life of the contract. Funding is available in HSD's General Funds.
Report
Summary
HSD requires third party property management services in connection with the continued operations of the City’s Family Advocacy Center located at 2120 N. Central Ave. The FAC is a City owned HSD facility. Plaza will be responsible for property management of the entire property and for the collection of operation and maintenance (O&M) expenses and non-city tenant rent. O&M expenses for the facility include utilities, cleaning, repairs and maintenance, fire/safety, security, management fees, and property taxes.
Procurement Information
Request for Proposals, RFP-19-MSD-34, was conducted in accordance with the City of Phoenix Administrative Regulation 3.10. HSD received 2 offers on March 13, 2020 and both were determined responsive and responsible to the solicitation requirements.
The Evaluation Committee assessed all proposals based on the identified evaluation criteria, responsiveness to all the specifications, terms and conditions, and responsibility to provide the required service. The evaluation criteria was as follows:
Evaluation Criteria:
- Company History, Experience and Qualifications 400 Possible Points
- Method of Approach 300 Possible Points
- Proposed Pricing and Management Fee 150 Possible Points
- Proposed Management Capacity 100 Possible Points
- Additional Financial Documentation 50 Possible Points
Scoring:
- Plaza Del Rio Management Corporation: 926 points
- Colliers International: 876 points
The Evaluation Committee recommended Plaza del Rio Management Corporation for contract award.
Contract Term
The initial term of this contract will be for nine months beginning on or about Sept. 30, 2020 through June 30, 2021, with four one-year options to extend beginning on July 1, 2021, which may be exercised by the City Manager or designee. The purpose of the nine-month initial term is to align the contract with the City's fiscal year which begins on July 1, 2020 and ends on June 30, 2021.
Financial Impact
Expenditures are not to exceed $555,750 over the life of the contract. Funding is available in HSD’s General Funds.
Location
2120 N. Central Ave.
Council District(s): 4
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Human Services Department.