Title
Authorization for Phoenix Municipal Court to Apply for Grant Funding and Enter into Agreement for Professional IT Consulting Services (Ordinance S-48804)
Description
Request to authorize the Phoenix Municipal Court to apply for and accept, if received, grant funding from the Arizona Supreme Court-administered Judicial Collection Enhancement Fund to cover the costs of professional information technology consulting services. Further request to authorize the Phoenix Municipal Court to enter into a contract with DB Consulting of Phoenix, Inc., to provide these services. Additionally request to authorize the City Treasurer to accept, and the City Controller to disburse, all funds related to this item. Potential grant funding and the value of this contract will not exceed $225,000.
Report
Summary
The Phoenix Municipal Court (Court) recently experienced an unexpected loss of multiple staff with in-depth legacy knowledge of the Court's Case Management System (CMS). As a result, the Court is now in need of professional information technology (IT) consultants with direct experience in this system. The Court’s CMS was designed and developed in the mid-1990s, and the system went into production in 1999. Previously, DB Consulting of Phoenix, Inc., has provided database architectural and design services as CMS was being developed and has been involved with enhancements since then. DB Consulting of Phoenix, Inc. has a foundational and critical understanding of CMS, specifically in terms of how it is designed and functions. In addition to its experience with CMS, DB Consulting of Phoenix, Inc. is thoroughly knowledgeable of Limited Jurisdiction court processes. It is in the best interest of the Court to continue to be able to fully support CMS as this is the primary business application of the Court.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived for DB Consulting of Phoenix, Inc. as a result of a Determination Memo citing the unusual nature of the goods or services, as this vendor has a thorough understanding of CMS and Limited Jurisdiction court processes.
Contract Term
The three-year contract term will begin on or about July 1, 2022, with an option to extend for up to two additional one-year terms.
Financial Impact
Funds will be made available in the Phoenix Municipal Court local Judicial Collection Enhancement Fund (JCEF) account. The Phoenix Municipal Court must submit a funding plan and application to the Arizona Supreme Court Administrative Office of the Courts to secure approval for use of JCEF funds pursuant to Arizona Revised Statutes section 12-113. No General Fund dollars will be used.
Department
Responsible Department
This item is submitted by Chief Presiding Judge B. Don Taylor and Deputy City Manager Karen Peters.