Title
Intergovernmental Agreements with the Board of Regents for Services Associated with Transportation Engineering Projects - Amendments (Ordinance S-49860)
Description
Request to authorize the City Manager, or his designee, to execute amendments to three Intergovernmental Agreements (IGAs) with the Arizona Board of Regents, on behalf of Arizona State University, Northern Arizona University, and University of Arizona (Universities) to provide additional funding for services associated with transportation engineering projects. Further request to authorize the City Controller to disburse all funds related to this item. The additional funding for all three IGAs will not exceed $3 million for a new aggregate amount not to exceed $6 million.
Additionally, request City Council authorization for an exemption of the prohibition set forth in Phoenix City Code section 42-18 for a governmental entity pursuant to Phoenix City Code section 42-20.
Report
Summary
The Street Transportation Department (Streets) entered into IGAs with the Arizona Board of Regents for the ability to utilize the Universities to conduct research and studies relative to transportation engineering projects under the IGAs with each University. The IGAs were amended in April 2022 to increase the overall aggregate by $1.5 million. As the overall capacity of the IGAs are being reached, this request is to increase the spending authority for each of the three IGAs from $1 million to $2 million during the life of the agreements for a total not to exceed $6 million for all three IGAs.
The purpose of this amendment is to allow Streets to continue its partnership with the Universities through the use of these IGAs.
Contract Term
The contract terms of the IGAs will remain unchanged from the original terms of five years, with options to extend up to an additional five years. The original IGAs were executed in June 2019.
Financial Impact
The current authorization for the three IGAs is $3 million ($1 million each). These amendments will increase the authorization for the three IGAs by $3 million ($1 million each), for a new total not to exceed $6 million ($2 million each) for all three IGAs. Funding is available in the Street's Capital Improvement Program budget.
Concurrence/Previous Council Action
The City Council approved:
- Arizona State University IGA 151121 (Ordinance S-45863) on June 26, 2019;
- Northern Arizona University IGA 151120 (Ordinance S-45868) on June 26, 2019;
- University of Arizona IGA 150814 (Ordinance S-45867) on June 26,2019; and
- An amendment to all three IGAs to provide additional funding (Ordinance S-48510) on April 20, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street Transportation Department.