Title
Planning and Development Department Landscape, Hillside, Slope Analysis and Inventory/Salvage Plan Review and Inspection On-Call Services (Ordinance S-46399)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the three consultants listed below to provide Landscape, Hillside, Slope Analysis and Inventory/Salvage Plan Review and Inspection On-Call Services for the Planning and Development Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $2 million aggregate.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing Landscape, Hillside, Slope Analysis and Inventory/Salvage Plan Review and Inspection services that include, but are not limited to: plan review and conducting inspections for landscape, hillside, slope analysis and inventory/salvage plans for work and projects submitted to the City by private property owners for permit issuance.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Seven firms submitted proposals and are listed below.
Selected Firms
Rank 1: Environmental Planning Group, LLC
Rank 2: Aztec Engineering Group Inc
Rank 3: Waibel & Associates Landscape Architecture, LLC
Additional Proposers
Rank 4: Logan Simpson Design Inc.
Rank 5: Harrington Planning & Design, LLC
Rank 6: Consultant Engineering, Inc.
Rank 7: Tristar Engineering and Management, Inc.
Contract Term
The term of each agreement is up to two years, or up to $2 million, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the On-Call consultants will not exceed $2 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $2 million aggregate.
Funding is available in the Planning and Development Department's Operating budget. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Planning and Development Department, and the City Engineer.