Title
Phoenix Deer Valley Airport Terminal Modernization - Construction Manager at Risk Services - AV31000100 (Ordinance S-52862) - District 1
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into an agreement with J.E. Dunn Construction Company to provide Construction Manager at Risk Preconstruction and Construction Services for the Phoenix Deer Valley Airport Terminal Modernization Project. Further request to authorize execution of amendments to the agreement as necessary within the City Council-approved expenditure authority as provided below, and to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $8 million.
Report
Summary
The purpose of the Project is to modernize the existing 18,000 square foot, two-level terminal building at the Phoenix Deer Valley Airport. The Project will consist of a comprehensive modernization of the terminal's interior and exterior, a redesigned entry sequence, new shade structures, and a reconfigured layout to consolidate administrative operations and create flexible event spaces.
J.E. Dunn Construction Company will begin in an agency support role for Construction Manager at Risk Preconstruction Services. J.E. Dunn Construction Company will assume the risk of delivering the Project through a Guaranteed Maximum Price agreement.
J.E. Dunn Construction Company’s preconstruction services include collaborating with the Owner and Design Team during the design phase of the project; attending all project and team meetings as necessary; supporting project team efforts for timely submittal and retrieval of permits and approvals from various agencies; preparing and distributing all daily, weekly, and monthly reports to executives and stakeholders; performing all preconstruction services for design phase; providing preconstruction services to deliver a complete project, including integrated technology specialties; collaborating with the Owner and Design Team to validate and synchronize the scope, budget, and scheduling, investigating and evaluating existing conditions and project constraints; collaborating with the Owner and Design Team to prepare necessary exhibits for presentations to stakeholders, including regulatory agencies; assisting the Design Team with efforts to identify private and public utility easements; and participating with the City in a process to establish a Small Business Enterprise (SBE) goal for the Project.
J.E. Dunn Construction Company’s initial construction services will include preparing a Guaranteed Maximum Price proposal provided under the agreement. J.E. Dunn Construction Company will be responsible for construction means and methods related to the project and fulfilling the SBE program requirements. J.E. Dunn Construction Company will be required to solicit bids from prequalified subcontractors and to perform the work using the City’s subcontractor selection process. J.E. Dunn Construction Company may also compete to self-perform limited amounts of work.
J.E. Dunn Construction Company’s additional construction services include constructing the terminal modernization; arranging for procurement of materials and equipment; scheduling and managing site operations; evaluating operational impacts and working with stakeholders to minimize or eliminate disruptions; bidding, awarding, and managing all construction related contracts while meeting City bid requirements; providing quality controls; conducting Construction Manager at Risk construction progress meetings and other project meetings to prosecute the work; developing a clear and concise Request for Information with corresponding construction documents as backup, which clearly defines the nature of the requests; developing a construction submittal schedule with the Design Team and stakeholders; ensuring compliance with Deer Valley Terminal security requirements; participating in the 11-1/2 month warranty inspection; maintaining a safe work site for all project participants; and preparing a closeout submittal log with metrics as directed by the City to provide a comprehensive list of closeout documentation for the City record archive.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603, Arizona Revised Statutes (A.R.S.). In accordance with Section 34-603(H), A.R.S., the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Fourteen firms submitted proposals and are listed in Attachment A.
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The cost of the agreement for J.E. Dunn Construction Company will not exceed $8 million, including all subcontractor and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past termination of the agreement.
Location
702 W. Deer Valley Road
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Managers Frank McCune and Amber Williamson, the Aviation Department and the City Engineer.