Title
Hearing Officer Services (Ordinance S-44096)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Craig Steblay, Elizabeth (Betty) Drake, Frank Dolasinski, Michael T. Milillo, Michael Widener, and Ray Jacobs for public hearing officer services for the Planning and Development Department. Further request authorization for the City Controller to disburse funds related to this item. The five-year aggregate value of all contracts will not exceed $525,000, with an estimated annual expenditure of $105,000.
Report
Summary
The City of Phoenix Planning and Development Department utilizes hearing officer services on an as needed, assignment basis to provide an impartial and transparent hearing for zoning, zoning takings, zoning adjustment, historic preservation, and others hearings as deemed necessary by the City. Hearing officers conduct public hearings pursuant to open meeting law requirements, analyze merits of the case, and render decisions with documented findings.
Procurement Information
Request for Qualifications (RFQ) 17-189 was conducted in accordance with Administrative Regulation 3.10, with the intent of establishing a Qualified Vendor List (QVL) of qualified vendors to perform hearing officer services. There were seven offers received by the Finance Department's Procurement Division on Sept. 1, 2017. The offers were evaluated by a committee and interviews were held with all offerors. One offer was disqualified for failure to demonstrate the qualifications necessary to provide hearing officer services. The following are being recommended to the QVL:
-Craig Steblay
-Elizabeth (Betty) Drake
-Frank Dolasinski
-Michael T. Milillo
-Michael Widener
-Ray Jacobs
The Deputy Finance Director recommends that the offers from the above vendors be accepted as responsive and responsible offers that are most advantageous to the City.
Contract Term
The three-year contract term shall begin on or about Jan. 1, 2018. Provisions of the contract include an option to extend the term up to two years, which may be exercised by the City Manager or designee.
Financial Impact
The five-year aggregate value of all contracts will not exceed $525,000, with an estimated annual expenditure of $105,000. Funds are available in the Planning and Development Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Planning and Development Department.