Title
Indian School Fiber Transportation Enhancement - Design-Bid-Build Services - ST89360035 (Ordinance S-47479)
Description
Request to authorize the City Manager, or his designee, to accept MP Nexlevel, LLC, as the lowest-priced, responsive and responsible bidder and to enter into an agreement with MP Nexlevel, LLC for Design-Bid-Build Services for the Indian School Fiber Transportation Enhancement project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $2,813,113.
Report
Summary
The purpose of this project is to expand the current fiber optic infrastructure communication network equipment to allow for remote monitoring and control and traffic signal optimization along a 12.5-mile route to the western limits of the City of Phoenix. The fiber optic line will traverse through a portion of the City of Glendale and through Arizona Department of Transportation managed right-of-way; the fiber will serve City of Phoenix needs.
MP Nexlevel, LLC’s services include, but are not limited to: installing a majority of new conduit infrastructure; utilizing existing conduit infrastructure to the extent possible to fill in gaps along the existing conduit path; connecting to existing traffic signals along the route; installing fiber and pull box infrastructure and a Layer 3 network switch at two locations; connection to City of Phoenix and neighboring agency existing fiber communications cable; and other miscellaneous work items as required to complete the project.
This item has been reviewed and approved by the Information Technology Services Department.
This agreement is essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Five bids were received on Feb. 23, 2021 and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Opinion of Probable Cost and the three lowest responsive, responsible bidders are listed below:
Engineer's Opinion of Probable Cost: $4,177,835.00
MP Nexlevel, LLC: $2,813,113.00
Roadway Electric, LLC: $2,966,295.00
CS Construction, Inc: $3,116,942.00
Bidders who were deemed non-responsive are listed below, in alphabetical order:
B&F Contracting, Inc.: $5,313,055.94
Sturgeon Electric Company, Inc.: $2,614,426.50
The bid award amount is within the total budget for this project.
The reason for the variance from the Engineer's Opinion of Probable Cost to the lowest, responsive, responsible bid is the pricing for the electrical conduit and the electrical system was developed based on contractor's pricing on similar projects in other jurisdictions during 2020, and the pricing for the fiber optic equipment was based on very old historical bid information. The Engineer evaluated the bids received by the City and compared them to the Engineer's Opinion of Probable Cost, and did not find any severe variations of unit prices that would cause concern to prevent the City from moving forward with awarding this project to MP Nexlevel, LLC.
Contract Term
The term of the agreement is 270 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for MP Nexlevel, LLC will not exceed $2,813,113, including all subcontractor and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations (CFR) Part 26 and the U.S. Department of Transportation DBE Program. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
City of Phoenix:
- 99th Avenue from Camelback to Indian School roads
- Campbell Avenue from 99th Avenue to Phoenix Fire Station 54
- Indian School Road from 99th Avenue to Loop 101 Agua Fria Freeway
- Indian School Road from Loop 101 Agua Fria Freeway to 27th Avenue
- 27th Avenue from Indian School to Camelback roads
- Camelback Road from 27th to 23rd avenues
- 23rd Avenue from Camelback Road to Phoenix Fire Station 18
City of Glendale:
- 99th Avenue from Cardinals Way to Camelback Road
Arizona Department of Transportation:
- Indian School Road at Loop 101 Agua Fria Freeway
- Camelback Road at Black Canyon Freeway
Council Districts: 4, 5, 7 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.