Title
Video Camera and Access Control System Routine Maintenance - RFA-25-0717 - Request for Award (Ordinance S-52701) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into a contract with Fire Security Electronics & Communications, Inc. to provide video camera surveillance and access control maintenance and repair services for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $400,000.
Report
Summary
This contract will provide maintenance and repair services for the existing security camera and access control system at the Lake Pleasant Water Treatment Plant, which is essential for facility security. The security and access control system must be maintained and serviced regularly to ensure optimal performance.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. The existing security and access control system at Lake Pleasant is critical to facility security, and City staff have limited familiarity with maintaining the system. Establishing a contract with the current vendor ensures continuity of service, allows staff to gain familiarity with the system, and supports the planned transition to a replacement system that will fully meet future operational needs.
Contract Term
The contract will begin on or about April 1, 2026, for a three-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $400,000 for the three-year aggregate term.
Funding is available in the Water Services Department's Operation budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer and the Water Services Department.