Title
Special Event Cleaning Services - Requirements Contract IFB 22-013 (Ordinance S-48651)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Jani-Serv, Inc and S. Sarkissian Company, LLC to purchase Special Event Cleaning Services for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $125,000.
Report
Summary
The City's Parks and Recreation Department hosts multiple events and parades throughout the year, including the Fabulous Phoenix 4th and APS Electric Light Parade. This contract will supply the labor and materials necessary for pre-event, during event and post-event cleaning services that includes parks, streets, neighborhoods, roadways and parking lots located within the surrounding event area, as well as fireworks display debris cleanup.
Procurement Information
IFB 22-013 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Procurement Division on April 15, 2022, which were evaluated on price, responsiveness to the specifications and responsibility to provide the required goods and services. The bid notification was sent to over 255 suppliers and was publicly posted and available for download from the City's website.
The Assistant Finance Director recommends that the offers from Jani-Serv, Inc and S. Sarkissian Company, LLC be accepted as the lowest priced, responsive and responsible offers.
Multiple awards are recommended to ensure the overall lowest cost to the City.
Contract Term
The five-year contract term will begin on or about June 1, 2022.
Financial Impact
The aggregate contract value will not exceed $125,000. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.