Title
Aviation Sustainability On-Call Consulting Services for Fiscal Years 2020-21 and 2021-22 (Ordinance S-46555)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the five consultants listed on Attachment A, to provide Sustainability On-Call Consulting services for the Aviation Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $1.5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing On-Call Sustainability Consulting services that include, but are not limited to: Airport Carbon Accreditation data and application development; FAA environmental grant applications; staff training or analysis of various “green building” design and construction standards or other technical subject matter; innovative technology research and recommendations; energy conservation analysis; renewable energy development, credits and analysis of impacts to airport operation; resource use benchmarking inventories and/or reduction planning and implementation; technical reviews and reporting on an as-needed basis, and sustainability program implementation.
These Agreements are essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Eleven firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each agreement is up to three years, or up to $300,000, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the On-Call consultants will not exceed $300,000, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $1.5 million.
Funding is available in the Aviation Department’s Capital Improvement Program and Operating budgets. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich, Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.