Title
Automatic Gate Maintenance and Repair - Requirements Contract - IFB 18-274 (Ordinance S-44850)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Phoenix Fence Company for Automatic Gate Maintenance and Repair for citywide use, in an amount not to exceed $2,700,000 over the five-year contract term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide the City of Phoenix with preventative maintenance, gate operator installation, routine and urgent labor during normal business hours and after hours, and routine and urgent repairs, to service approximately 600 automatic gates on an as-needed basis for citywide buildings/facilities protection and security. The contract will be utilized citywide with primary usage by the Fire, Public Works, and Water Services Departments.
Preventative Maintenance service frequencies for approximately 600 gates are:
quarterly for single and dual gates at 22 Water Services Department locations;
biannually for single and dual gates at five Housing, four Parks and Recreation, and 37 Public Works Department locations;
annually for single and dual gates at 72 Fire Department locations.
Procurement Information
IFB 18-274 was conducted in accordance with Administrative Regulation 3.10. Finance Department, Procurement Division received two offers on May 18, 2018:
Phoenix Fence Company: $32,782
DH Pace Company, Inc.: $45,929
The Deputy Finance Director recommends that the offer from Phoenix Fence Company be accepted as the lowest priced, responsive, and responsible offer.
Contract Term
The five-year contract term will begin on or about July 1, 2018.
Financial Impact
The aggregate contract value will not exceed $2,700,000 with an estimated annual expenditure of $540,000. The contract is available to all City departments. Fire, Public Works, and Water Services Departments will be the majority users; funds are available in each department's budget.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.