Title
Enterprise License Agreement for GIS Mapping - Amendment (Ordinance S-47794)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 148203 with Environmental Systems Research Institute, Inc., to provide additional time and funding for the GIS Mapping Enterprise License Agreement for the Information Technology Services Department in support of various departments. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures authorized in this amendment will not exceed $2,575,350.
Report
Summary
This request is to extend the term of the existing Enterprise License Agreement (ELA) and for the funds needed for those additional years. Environmental Systems Research Institute (ESRI), Inc. is the City's provider of GIS software used by the Information Technology Services, Aviation, Fire, Police, Street Transportation, Water Services and other departments to maintain critical infrastructure and public safety information.
The mapping solution allows departments to generate maps and mapping applications, and storage geospatial data in a centralized spatial database hosted by the Information Technology Services Department. The ELA provides City GIS users unlimited access to the ESRI products identified in the agreement, including maintenance on all software for the term of the agreement. Based on the considerable number of user licenses deployed throughout the City, entering into an ELA provides benefits, value, and cost savings to the City. Benefits include a lower cost-per-unit for licensed software, substantially reduced administrative expenses, maintenance, and the flexibility to deploy software when and where needed.
Contract Term
The term of this agreement will be extended through July 29, 2024.
Financial Impact
The initial authorization for this agreement was for an expenditure not to exceed $1,515,100. This amendment will increase the authorization for the agreement by an additional $2,575,350 (including taxes), for a new total not-to-exceed agreement value of $4,090,450.
Funding is available in the various departments’ budgets.
Concurrence/Previous Council Action
The City Council approved Agreement 148203 (Ordinance S-44741) on June 6, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Information Technology Services Department.