Title
Contract Recommendation - New Vehicle Batteries (Ordinance S-44903)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Battery Systems Inc., DJ Walworth Enterprises Inc., dba Interstate Batteries of Arizona, Factory Motor Parts Company, Fleetpride Inc., Performance Plus, and USD Inc., for purchase of new vehicle batteries. This contract will have an estimated expenditure of $2,250,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining approximately 7,300 vehicles and equipment ranging from light duty vehicles to fire apparatus and refuse trucks. Public Works purchases over 6,000 vehicle batteries each year and this contract will allow the department to expedite replacement of batteries using inventory on hand for critical vehicle repairs of downed units.
Procurement Information
Invitation for Bid (IFB) 19-FSD-002 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received 11 bids. There were three Groups to be awarded and eight additional line item batteries. All Groups and line items had successful bids, and the bids found in Attachment A are being recommended based on lowest bid.
Attachment A shows the bid summary of offers submitted for all Groups and line items.
Contract Term
This contract will begin on or about Sept. 1, 2018, with an initial one year term, and four option years in increments of up to one year, with a total contract option term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $450,000, with a total aggregate amount not to exceed $2,250,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.