Title
Printing Equipment Repair and Maintenance - Requirements Contract - RFA 18-240 (Ordinance S-45519)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Mark Andy, Inc., Mark Andy Print Products for printing equipment repair and maintenance for the City Clerk Department in an aggregate amount not to exceed $39,600 over three years. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide repair and maintenance of the existing Presstek Dimension Computer-To-Plate printing equipment used by the City Clerk Department Print Shop. The printing equipment is used to make metal plates for all offset presses. Repair and maintenance is required to ensure the equipment is functional and capable of printing public information materials for City departments.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
The original contract for this equipment was awarded through a competitive Invitation for Bids process. In accordance with Administrative Regulation 3.10, normal competition for ongoing printing equipment repair and maintenance was waived as the result of a Determination Memo citing parts and service provided by the manufacturer mitigates the risk of future expensive repairs and only factory trained technicians are authorized to repair this equipment.
Contract Term
The three-year contract term shall begin on or about April 3, 2019.
Financial Impact
The aggregate contract value shall not exceed $39,600 (including applicable taxes), with an estimated annual expenditure of $13,200. Funds are available in the City Clerk Department budget.
Concurrence/Previous Council Action
On Oct. 3, 2012, City Council awarded City Clerk Contract 134686 to Presstek, Inc., now Mark Andy, Inc., Mark Andy Print Products to provide the City Clerk Department with a computer-to-plate printing system.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the City Clerk Department.