Title
Online Electric Repair Manuals Contract - RFA 25-0766 Request for Award (Ordinance S-52432) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with SAMS Technical Publishing, LLC to provide online electronic repair manuals for the Library Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $50,000.
Report
Summary
This contract will provide library patrons with online access to SAMS Technical Publishing's QuickFact and PhotoFact collections. These technical manuals include comprehensive resources for repairing and troubleshooting consumer electronic devices. These manuals include exclusive schematics and service guidelines from over 150 electronic manufactures. The manufacture manuals will support service technicians, hobbyists and researchers involved in electronic repair, historical study, and vocational training. Without access to the electric repair manuals, the library would be unable to fulfill a critical aspect of its service mission.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. SAMS Technical Publishing is the exclusive active publisher of technical repair manuals for a broad range of consumer electronic devices, including radio, television, and audio equipment. Its database features the original equipment manufacture manuals and schematics, offering the most accurate and authoritative service information available.
Contract Term
The contract will begin on or about April 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $50,000 for the five-year aggregate term. Funding is available in the Library Department's operating budget.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Library Department.